Deputy Clerk
2.
0 Grandville, MI Grandville, MI Full-time Full-time $21.
14 - $27.
49 an hour $21.
14 - $27.
49 an hour 3 days ago 3 days ago 3 days ago The City of Grandville seeks a qualified individual to fill the position of Deputy Clerk.
This position will work at City Hall in the Clerk's office assisting the Clerk and residents.
Responsibilities include, but are not limited to, providing a wide range of clerical and administrative support functions such as maintaining accurate files and public records, voter registration, updating voter records, taking meeting minutes, preparing meeting packets, passport acceptance, administering business licensing, and assisting with elections.
A more detailed list of duties and responsibilities is at the end of this posting.
Minimum Qualifications include:
Associate's degree or 3 years of office experience (preferably in a municipal setting) Preferred Skills:
Our ideal candidate possesses advanced skills in Microsoft Word, Adobe Acrobat, and Excel, the ability to record and transcribe meeting minutes and type with accuracy, Notary Public certification or ability to obtain within six months, excellent independent judgment, and accuracy and knowledge in performance of assigned duties.
A qualified candidate will be classified as Grade B with a pay range of $21.
14/hour to $27.
49/hour.
The position is expected to work 37.
5 hours per week.
Occasionally additional hours are required during elections.
The City of Grandville is an EEO/AA Employer.
To Apply:
A completed City of Grandville Employment Application, cover letter, and resume must be submitted by Monday, April 1, 2024, at 5 p.
m.
to Human Resources via one of the following methods.
Mail:
City of Grandville ATTN:
Human Resources 3195 Wilson Ave SW Grandville, MI 49418 In Person:
City Hall 3195 Wilson Ave SW Grandville, MI 49418 Fax:
ATTN:
Human Resources 616-530-4984 Email:
email protected Job Title:
Deputy Clerk Supervised by/Reports to:
City Clerk Job
Summary:
Under the supervision of the City Clerk, the Deputy Clerk provides a wide range of clerical and administrative support functions for the Clerk's office.
Maintains accurate files and public records, passport acceptance, registers voters, updates voter records, administers business licensing and other licensing, and assists Clerk with conducting all elections.
Performs the work of the City Clerk as delegated or, if directed, in the Clerk's absence.
Transcribes minutes, prepares agenda packets, and performs other administrative and clerical duties as directed.
Duties and Responsibilities An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all of the duties which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Assists in conducting elections, including testing election machines, assembling and disassembling election equipment, training personnel and volunteers, and recording results.
Publishes and posts all election information.
Registers new voters, record changes of address, cancels voter registration, and maintains related records.
Assists with recording, distributing, and filing absentee ballots.
Issues voter registration cards as voter registrations change.
Utilizes the State-wide Qualified Voter File software to maintain voter information.
Answers phones, responds immediately to walk-ins, and assists the general public.
Provides information or refers requests to the appropriate department or individual in a courteous manner.
Oversees the issuance and registration of permits and business licensing according to the City Ordinance.
Maintains records, tracks renewals, and ensure compliance with licensing regulations.
Assist with preparing Commission meeting agenda packets, and attends Commission meetings, or required Committee meetings in the absence of the City Clerk, and assists with minute taking and preparation of minutes as needed.
If attendance at a Commission meeting is required, attending meetings after standard business hours will be necessary.
Prepares, publishes and/or posts all public notices, including City Commission meetings, boards and committee meetings, public hearings, elections, and ordinances.
Maintain official City Records, indexes and files ordinances, resolutions, deeds, easements, and agreements/contracts.
Maintains confidentiality of sensitive or personal information within the City.
Assists the Clerk with processing of liquor licenses, dog licenses, solicitor and peddler licenses.
Assists the Clerk with processing Freedom of Information (FOIA) requests.
Required Knowledge, Skills, Abilities and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, and abilities and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
Associate's degree in business, communications or a related field, or an equivalent level of training and experience.
Experience, preferably in a municipal setting.
Knowledge of Microsoft office applications, and excellent skills in word and excel.
Ability to record and transcribe meeting minutes and type with accuracy.
Communication with the public in person and on the telephone is critical.
It will be required to maintain excellent customer service.
Ability to earn a Notary Public certification within six months of employment.
Ability to obtain Passport Acceptance Agent status within six months of employment.
Skill in filing, preparing, maintaining, and updating records and documents.
Ability to train and supervise personnel and volunteers involved with elections.
Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees, elected officials, and the public.
Ability to understand and follow complex oral and written instructions, prioritize demands, and work independently.
Ability to maintain attention to detail and work effectively under stress and changes in work priorities.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works in a business office setting.
A majority of the time will be spent at a computer for extended periods of time.
Lifting will also be required to work with election equipment which will require occasional lifting and or moving of items of 50 lbs or less.
Job Type:
Full-time Pay:
$21.
14 - $27.
49 per hour Expected hours:
37.
5 per week
Benefits:
401(k) 401(k) matching 457(b) Bereavement leave Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Grandville, MI Grandville, MI Full-time Full-time $21.
14 - $27.
49 an hour $21.
14 - $27.
49 an hour 3 days ago 3 days ago 3 days ago The City of Grandville seeks a qualified individual to fill the position of Deputy Clerk.
This position will work at City Hall in the Clerk's office assisting the Clerk and residents.
Responsibilities include, but are not limited to, providing a wide range of clerical and administrative support functions such as maintaining accurate files and public records, voter registration, updating voter records, taking meeting minutes, preparing meeting packets, passport acceptance, administering business licensing, and assisting with elections.
A more detailed list of duties and responsibilities is at the end of this posting.
Minimum Qualifications include:
Associate's degree or 3 years of office experience (preferably in a municipal setting) Preferred Skills:
Our ideal candidate possesses advanced skills in Microsoft Word, Adobe Acrobat, and Excel, the ability to record and transcribe meeting minutes and type with accuracy, Notary Public certification or ability to obtain within six months, excellent independent judgment, and accuracy and knowledge in performance of assigned duties.
A qualified candidate will be classified as Grade B with a pay range of $21.
14/hour to $27.
49/hour.
The position is expected to work 37.
5 hours per week.
Occasionally additional hours are required during elections.
The City of Grandville is an EEO/AA Employer.
To Apply:
A completed City of Grandville Employment Application, cover letter, and resume must be submitted by Monday, April 1, 2024, at 5 p.
m.
to Human Resources via one of the following methods.
Mail:
City of Grandville ATTN:
Human Resources 3195 Wilson Ave SW Grandville, MI 49418 In Person:
City Hall 3195 Wilson Ave SW Grandville, MI 49418 Fax:
ATTN:
Human Resources 616-530-4984 Email:
email protected Job Title:
Deputy Clerk Supervised by/Reports to:
City Clerk Job
Summary:
Under the supervision of the City Clerk, the Deputy Clerk provides a wide range of clerical and administrative support functions for the Clerk's office.
Maintains accurate files and public records, passport acceptance, registers voters, updates voter records, administers business licensing and other licensing, and assists Clerk with conducting all elections.
Performs the work of the City Clerk as delegated or, if directed, in the Clerk's absence.
Transcribes minutes, prepares agenda packets, and performs other administrative and clerical duties as directed.
Duties and Responsibilities An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all of the duties which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Assists in conducting elections, including testing election machines, assembling and disassembling election equipment, training personnel and volunteers, and recording results.
Publishes and posts all election information.
Registers new voters, record changes of address, cancels voter registration, and maintains related records.
Assists with recording, distributing, and filing absentee ballots.
Issues voter registration cards as voter registrations change.
Utilizes the State-wide Qualified Voter File software to maintain voter information.
Answers phones, responds immediately to walk-ins, and assists the general public.
Provides information or refers requests to the appropriate department or individual in a courteous manner.
Oversees the issuance and registration of permits and business licensing according to the City Ordinance.
Maintains records, tracks renewals, and ensure compliance with licensing regulations.
Assist with preparing Commission meeting agenda packets, and attends Commission meetings, or required Committee meetings in the absence of the City Clerk, and assists with minute taking and preparation of minutes as needed.
If attendance at a Commission meeting is required, attending meetings after standard business hours will be necessary.
Prepares, publishes and/or posts all public notices, including City Commission meetings, boards and committee meetings, public hearings, elections, and ordinances.
Maintain official City Records, indexes and files ordinances, resolutions, deeds, easements, and agreements/contracts.
Maintains confidentiality of sensitive or personal information within the City.
Assists the Clerk with processing of liquor licenses, dog licenses, solicitor and peddler licenses.
Assists the Clerk with processing Freedom of Information (FOIA) requests.
Required Knowledge, Skills, Abilities and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, and abilities and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
Associate's degree in business, communications or a related field, or an equivalent level of training and experience.
Experience, preferably in a municipal setting.
Knowledge of Microsoft office applications, and excellent skills in word and excel.
Ability to record and transcribe meeting minutes and type with accuracy.
Communication with the public in person and on the telephone is critical.
It will be required to maintain excellent customer service.
Ability to earn a Notary Public certification within six months of employment.
Ability to obtain Passport Acceptance Agent status within six months of employment.
Skill in filing, preparing, maintaining, and updating records and documents.
Ability to train and supervise personnel and volunteers involved with elections.
Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees, elected officials, and the public.
Ability to understand and follow complex oral and written instructions, prioritize demands, and work independently.
Ability to maintain attention to detail and work effectively under stress and changes in work priorities.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works in a business office setting.
A majority of the time will be spent at a computer for extended periods of time.
Lifting will also be required to work with election equipment which will require occasional lifting and or moving of items of 50 lbs or less.
Job Type:
Full-time Pay:
$21.
14 - $27.
49 per hour Expected hours:
37.
5 per week
Benefits:
401(k) 401(k) matching 457(b) Bereavement leave Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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